The chief of staff a founder can’t afford to hire.
Always-on executive operations — email, calendar, follow-ups, briefings — running in the background so the founder doesn’t have to.
The Setup
Founders drown in coordination work. Emails that need thoughtful replies pile up. Meetings span three time zones. Follow-ups fall through the cracks because nobody is tracking them. The work isn’t hard — it’s relentless, and it compounds when ignored.
A chief of staff solves this, but costs $120K a year. Most early-stage founders don’t have that budget. So they do it themselves, which means the highest-leverage person in the company spends hours each day on logistics instead of building.
What It Does
Donna runs continuously. She monitors two email inboxes, handles scheduling requests, tracks open follow-ups, drafts communications in the founder’s voice, manages the calendar, and surfaces things that need attention. She checks in every 30 minutes, processes what’s new, and acts on what she can handle independently.
She writes like the founder would — matching tone, adjusting formality based on the recipient, referencing prior conversations. She remembers context across threads. She doesn’t ask for instructions on things she already knows how to handle. The founder reviews decisions, not drafts.
The Specifics
Manages donnapaulsen348@gmail.com + donna@moltbot.ninja — two inboxes, unified workflow
Writes and sends email on the founder’s behalf → matching tone, context-aware, ready to go
Books and manages calendar events → checks conflicts, proposes alternatives, sends invites
Tracks open follow-ups and nudges when threads go stale
Pre-call briefings → who you’re meeting, last touchpoints, open threads, what to ask
Monitors Telegram topics for messages that need the founder’s attention
Daily morning briefing → today’s calendar, pending items, anything that escalated overnight
The founder reviews decisions, not tasks.
Everything that used to require the founder’s time — drafting replies, checking calendars, chasing threads — runs in the background. What surfaces is only the things that genuinely need a human decision.
Blueprint Details
Blueprint Name
Executive Assistant
Deploy Time
~2 hours
What Varies Per Client
Email accounts, calendar access, communication style, priority contacts
Ready to get started?
We deploy Donna in about two hours. You’ll wonder how you ran without her.